RESEARCH PARTICIPANTS IN AUSTRALIA
ORC International, trading as ENGINE Australia (ABN 39 126 100 276) respects and upholds your rights under the Australian Privacy Principles contained in the Privacy Act 1988 (Cth) (“Privacy Act”).
Additionally, all participants in research conducted by ENGINE Australia have their privacy protected under the Privacy (Market and Social Research) Code 2014 (“Code”). For more information about the Privacy Act, the Australian Privacy Principles and the Code click here for the relevant links.
What personal information about you does ENGINE Australia collect and hold?
The information ENGINE Australia collects could include contact details, research status and research data (e.g. name, address, phone number, email address, date of birth, occupation, salary, opinions and feedback in relation to products, brands etc.). When providing personal information you have the option of remaining anonymous or using a pseudonym/alias to be identified by. However, in certain circumstances, such as where we receive your contact details from a third party or where the research data itself may potentially allow for identification, this may not be practicable.
Depending on the nature of the research we conduct, we may also collect sensitive information from you, including racial or ethnic origin, membership of a professional or trade association, membership of a trade union, household income and marital status. Sensitive information will only be collected with your prior consent and only if it is directly related to, or reasonably necessary for, the research we conduct.
How does ENGINE Australia collect and hold your personal information?
Engine Australia will generally collect your personal information directly from you in the course of you participating in our research and/or surveys. However, we may also from time to time collect personal information about you from third parties, such as sample providers (organisations that provide lists of potential candidates for the research) and health providers. We will inform you as soon as practicable of this collection and the circumstances of this collection.
We may also collect personal information from websites and other directly related companies, e.g. LinkedIn.
What are the purposes for which ENGINE Australia uses, handles and discloses your personal information?
Who will ENGINE Australia disclose your personal information to?
We will only disclose personally identifiable information if you give consent – and that information may not be aggregated. If you don’t give consent then such information will only be reported in an aggregated (de-identified/anonymous) form. We will not disclose any personal information or personally identifiable research information to a third party for a purpose other than conducting our research unless we have your express prior consent or are required to do so by an Australian law or court/tribunal order.
You have the right to request access to any personal information we hold about you. You can request this information by contacting the privacy officer using the contact details listed below. Where we hold information that you are entitled to access, we will respond to your request in a reasonable time and endeavour to provide you with a suitable range of choices as to how access is provided (e.g., emailing or mailing it to you). A fee may be charged to cover the cost of retrieval. However this fee will not be excessive and will only apply to the facilitation of your request.
If at any time you believe that personal information we hold about you is incorrect, incomplete or inaccurate, then you may request amendment of it and we will either amend the information or make a record of your comment, as we think appropriate.
Questions and complaints
Level 1, 459 Little Collins Street
Melbourne VIC 3000
Phone: +61 3 8639 5100
Or email: email@example.com
We will respond and advise whether we agree with your complaint or not. If we do not agree, we will provide reasons. If we do agree, we will advise what (if any) action we consider it appropriate to take in response. If you are still not satisfied after having contacted us and given us a reasonable time to respond, then we suggest that you contact the Office of the Australian Information Commissioner by:
Phone: 1300 363 992 (local call cost, but calls from mobile and pay phones may incur higher charges). If calling from overseas (including Norfolk Island): +61 2 9284 9749 TTY: 1800 620 241 (this number is dedicated to the hearing impaired only, no voice calls) TIS: Translating and Interpreting Service: 131 450 (If you don’t speak English or English is your second language and you need assistance and ask for the Office of the Australian Information Commissioner)
Post: GPO Box 2999 Canberra ACT 2601
Fax: +61 2 9284 9666
ENGINE Australia’s Website
When visiting engine Australia’s International’s website, the site server makes a record of the visit and logs the following information for statistical and administrative purposes:
- the user’s server address – to consider the users who use the site regularly and tailor the site to their interests and requirements;
- the date and time of the visit to the site – this is important for identifying the website’s busy times and ensuring maintenance on the site is conducted outside these periods;
- pages accessed and documents downloaded – this indicates to ORC International which pages or documents are most important to users and also helps identify important information that may be difficult to find;
- duration of the visit – this indicates to us how interesting and informative ORC International’s site is to candidates; the type of browser used – this is important for browser specific coding;
- in order to optimize ORC International’s website and better understand it’s usage, we collect the visiting domain name or IP address, computer operating system, browser type and screen resolution.
A cookie is a piece of information that an Internet website sends to your browser when you access information at that site. Cookies are either stored in memory (session cookies) or placed on your hard disk (persistent cookies). ENGINE Austalia’s website does not use persistent cookies. Upon closing your browser the session cookie set by this website is destroyed and no personal information is maintained which might identify you should you visit our website at a later date.
Retention and destruction of Personal Information
ENGINE Australia will destroy or de-identify your personal information as soon as practicable once it is no longer needed for the purpose for our research purposes. However, we may in certain circumstances be required by law to retain your personal information after our research has been completed. In this case your personal information will continue to be protected in accordance with this policy. If we destroy personal information we will do so by taking reasonable steps and using up-to-date techniques and processes.
Security of Information
ENGINE Australia will take reasonable steps to protect your personally identifiable information as you transmit your information from your computer to our website and to protect such information from loss, misuse, and unauthorised access, use, modification, disclosure, alteration, or destruction.
However, you should keep in mind that the transmission of information over the internet is not completely secure or error-free. In particular, emails sent to or from our website may not be secure, and you should therefore take special care in deciding what information you send to us via email.
In this policy “personal information” has the same meaning as under the Privacy Act.